Central Rivers AEA recognizes that artificial intelligence (AI) can help improve educational services and make work more efficient. AI tools can automate tasks, provide helpful insights and streamline processes — but they also raise concerns about data privacy and security. To help staff use AI responsibly, the agency has put together clear guidelines.
Why AI guidelines matter
AI tools are changing how we work, but they come with risks. Protecting sensitive information, especially student and staff data, is a top priority. These guidelines will help you understand how to use AI tools safely while maintaining privacy and security.
Key guidelines
- Use AI to support our mission: AI should be used to improve services, boost efficiency and align with the agency’s goals.
- Protect confidential information: Don’t upload or share sensitive data, including student information, into AI tools. This includes names, addresses and personal identifiers.
- Check security before using AI: Review the tool’s privacy policy and terms of service. Make sure the tool won’t use or share data without permission.
- Be transparent: Let others know if you’re using AI in meetings, educational services, or decision-making. If someone isn’t comfortable, you should disable the AI tool.
- Follow security practices: Use strong passwords, update software regularly, and keep shared data limited to only those who need it.
Stay safe & informed
If you’re unsure about using an AI tool or have questions about security, reach out to the technology team. By following these guidelines, we can make the most of AI while keeping our data safe. If you have any questions, contact the Help Desk or call (319) 273-8231.