The Channel

If you’re leaving the agency, please make sure to return all tech items issued to you during your employment. This includes:

• iPads
• Portable and stationary monitors
• Presentation clickers
• Extra laptop chargers
• Laptop bags
• Any other related equipment

Where to return items

• Cedar Falls office: Help Desk
• Marshalltown office: Terry Davis
• Clear Lake office: Front desk – Patsy Luker or Laura Rinnels

Additional notes

• Hotspots: Return directly to Laura Rinnels at the Clear Lake office.
• Laptops & chargers:
  • Most staff: Include your laptop with your tech return.
  • River Hills & Youth Shelter/Detention Center staff: Return laptops directly to your supervisor.
• Other items (e.g., fobs, keys): Return to HR at the Cedar Falls Office or your closest AEA office.

Important

Label each item with your name on a sticky note. If you have any questions, contact the Help Desk or call (319) 273-8231.

All Central Rivers AEA offices will be closed on April 18, in observance of Good Friday. Please update your voicemail and set an out-of-office email reply to let others know about the closure.

Voicemail example:

Hello, this is (your name). All Central Rivers AEA offices are closed on April 18 in observance of Good Friday. Please leave your name, number and a brief message and I will get back to you when offices reopen Monday, April 21. Thank you.

Email “away” message example:

Thank you for your email. All Central Rivers AEA offices are closed on April 18 in observance of Good Friday. I will respond to your email upon my return when offices reopen on Monday, April 21. Thank you.

A communication about the Universal Protocol for Accommodations in Reading (uPAR) was recently sent to school leaders through Leadership Connections and Regional Administrators. We want to ensure you’re informed in case you receive questions from districts. If schools reach out with inquiries, please direct them to Sarah Nelson, Director of IT/Special Programs, or Tesha Moser-Zimmerman, Executive Director of Ed Services.

The Iowa Department of Education has procured uPAR for statewide use at no cost to districts, and Central Rivers AEA is offering support services to help districts implement uPAR and maximize its impact.

What is uPAR?

uPAR is a protocol that helps determine whether students comprehend text better through reading visually or listening auditorily. The uPAR can be administered to any or all students (Grades 3 and above) as part of the MTSS process.

What are the benefits of uPAR?

• Presents objective insights: Provides unbiased insights into students’ reading comprehension strengths.
• Saves time: A quick, digital protocol that can be completed with individuals or entire groups in under 30 minutes.
• Promotes universal accessibility: Suitable for all students, including those with learning differences.
• Utilizes a research-based approach: Backed by educational research to ensure accurate and reliable results.

What are the benefits of using the uPAR data?

• Empowers students: Encourages self-awareness and independence in choosing the best reading method.
• Improves student outcomes: Helps match students with the right support, leading to improved comprehension and learning outcomes.
• Informs decision-making: Guides educators in determining who needs accommodations and what type.
• Provides data insights: Provides teachers with actionable data to personalize instruction and accommodations effectively.

How do I learn more about uPAR or get a quick refresher? 

• Watch the recording (timestamp 3:46-24:00) from the March 7 Curriculum Directors’ meeting, where MeLissa Lawson discusses uPAR and the DE’s procurement of this tool for all Iowa districts.
• Watch this five-minute Intro to uPAR video.

How does my district get started using uPAR?

Complete the District uPAR Deployment form to sign up for access to uPAR at no cost to your district. What support services does Central Rivers AEA offer to help districts implement uPAR and use its data to the fullest extent? We are offering a comprehensive uPAR Implementation Support Package. See the flyer for package pricing and details.

• Session 1: Introduction to uPAR: An implementation action plan (two-hour virtual session)
• Session 2: Making sense of uPAR results (four-hour in-person session)
• Session 3: Using uPAR data to drive instruction and build an inclusive classroom with assistive technology (four-hour in-person session)
• Session 4: Reflect, plan and sustain: A continuous improvement approach to uPAR implementation (two-hour virtual session)

Webinar series at a glance

• Part 1: Iowa’s Access for ALL (April 23 | 12 pm CT)
• Part 2: Deep dive into uPar (May 7 | 12 pm CT)
• Part 3: Data-based decision making with uPar (May 21 | 12 pm CT)

Central Rivers AEA recognizes that artificial intelligence (AI) can help improve educational services and make work more efficient. AI tools can automate tasks, provide helpful insights and streamline processes — but they also raise concerns about data privacy and security. To help staff use AI responsibly, the agency has put together clear guidelines.

Why AI guidelines matter

AI tools are changing how we work, but they come with risks. Protecting sensitive information, especially student and staff data, is a top priority. These guidelines will help you understand how to use AI tools safely while maintaining privacy and security.

Key guidelines

• Use AI to support our mission: AI should be used to improve services, boost efficiency and align with the agency’s goals.
• Protect confidential information: Don’t upload or share sensitive data, including student information, into AI tools. This includes names, addresses and personal identifiers.
• Check security before using AI: Review the tool’s privacy policy and terms of service. Make sure the tool won’t use or share data without permission.
• Be transparent: Let others know if you’re using AI in meetings, educational services, or decision-making. If someone isn’t comfortable, you should disable the AI tool.
• Follow security practices: Use strong passwords, update software regularly, and keep shared data limited to only those who need it.

Stay safe & informed

If you’re unsure about using an AI tool or have questions about security, reach out to the technology team. By following these guidelines, we can make the most of AI while keeping our data safe. If you have any questions, contact the Help Desk or call (319) 273-8231.

The power of voice-controlled assistive technology

Voice-controlled technology is making life easier and more accessible for people with disabilities. Devices like smart speakers and virtual assistants (Amazon Alexa, Apple Siri, Google Assistant) allow users to control lights, adjust the temperature, manage schedules, and make calls – without needing to press buttons or use touchscreens.

Beyond convenience, these tools enhance safety. Voice commands can set alarms, call for help, or contact emergency services in case of a fall. They also work with Augmentative and Alternative Communication (AAC) systems, helping individuals with speech or mobility challenges communicate more effectively.

As these technologies improve, they continue to expand independence – handling tasks like reading messages, managing smart home systems, and providing real-time health updates. With ongoing advancements, voice-controlled devices are opening new doors for people with disabilities, making everyday life more accessible and empowering.

Check out these articles for more examples of how voice-controlled assistive technology can support individuals with disabilities. 

• How AI and Voice Assistants Are Revolutionizing Accessibility
• 10 Ways Assistive Technology, Such as Smart Speakers, Promote Independence for People with Disabilities
• Empowering Lives: The Role of Voice-Controlled Devices for Individuals with Disabilities

Flexible assessment: supporting diverse learners through Universal Design for Learning (UDL)

One key idea in Universal Design for Learning (UDL) is giving students different ways to show what they know. Standard tests, like written exams, don’t always capture every student’s abilities. Using flexible assessments helps create a more inclusive classroom where all students can succeed.

Examples of flexible assessment in action

• Multimodal projects: Allow students to create videos, infographics or podcasts instead of traditional essays.
• Oral presentations: Give students the option to verbally explain concepts rather than writing a report.
• Performance-based assessments: Use role-playing, skits or simulations to demonstrate learning.
• Student choice in assessments: Let students choose from a menu of options to demonstrate their understanding in a way that works best for them.

How to get started

You don’t need to completely change your curriculum to use flexible assessments. Start small by giving students a choice in how they complete one assignment, then adjust based on their feedback. This approach helps students stay engaged, feel supported and have a fair chance to show what they’ve learned.

Check out these articles for additional information on flexible assessment in the UDL model. 

• UDL Tips for Assessment (CAST)
• How to Use Universal Design for Learning to Create Assessments

Take 30 minutes for yourself with Express Coaching

Struggling to find time for your well-being? In just 30 minutes on April 15, join a small group for Express Coaching and gain clear action steps to tackle a challenge – big or small. Three sessions are available throughout the day. Sign up online for the time that works for you!

Earn $250 for building your leadership skills

Central Rivers AEA is offering a $250 incentive for staff who complete one INspired Leadership micro-credential. Choose from:

1. Awareness of Internal Energy
2. 4 Key Mindsets
3. Overcoming Internal Energy Blocks* (*new – requires the first two as prerequisites)

All are available in our On-Demand Library. Submit your evidence for review by Dr. Leslie Moore. Need help? Schedule a 15-minute session with Dr. Moore.

May is Mental Health Awareness Month! The Iowa’s Healthiest State Initiative Mental Health Awareness Month Toolkit is available for download. Central Rivers AEA is a Make It OK organization. Wear green on May 15 to show your support for Mental Health Awareness Month!

Let’s Make It OK to talk about mental health

Mental illness affects one in five Americans – more than diabetes or left-handedness. It can impact anyone, yet stigma keeps many from seeking help. The Make It OK campaign encourages open conversations to change that. The sooner someone gets support, the better their chances of recovery.

How can you Make It OK? Start talking.

Mental illnesses are treatable, just like physical conditions such as diabetes. When we talk openly about them, we create a culture of understanding and support. Not sure what to say when someone shares their experience? Try some of these responses:

• “Can I drive you to an appointment or bring you a meal?”
• “I’m here for you whenever you need me.”
• “How are you feeling today?”

For more ideas on what to say, visit https://makeitok.org/.

Take the pledge

One way to help is by taking the Make It OK pledge. By signing, you commit to speaking up against stigma and encouraging open conversations. Print it, share it and keep it visible as a reminder to be part of the change.

Reminder – extended school year updated process: To improve how services are documented, a new process for AEA support staff providers will be used this year. All providers must complete the Google Form by April 25 to identify students eligible for ESY. This memo explains the ESY expectations and should be reviewed before filling out the form. Please mark your calendar to complete this on time and avoid repeated reminders. ESY services are part of your regular contract, so plan your schedule accordingly to ensure coverage. If you have any questions, contact your regional administrator.

Documenting AEA services & activities: This video was created after gathering input from more staff. Please take a few minutes to watch this overview (you may be able to speed it up to 1.5x). This topic will be discussed further during discipline meetings in the fall. Here is a link to the document for anyone who would like to take notes.

Recruitment update: The hiring process continues for qualified candidates to join the special education team. There are still openings for SLPs, School Psychologists, School Social Workers and Special Education Consultants (PK-12). Efforts are also underway to post positions for BCBAs. If you know strong candidates for any of these roles, please encourage them to apply. River Hills School is also hiring teachers and paraeducators. It offers a supportive environment and a great opportunity to develop expertise in working with students with significant disabilities.

LEA admin updates: Please check out the April updates so you know what we’ve shared with them.

Important update: Change impacting your access to Iowa Department of Education Portal

Action steps/key points: Everyone with an active account in the Iowa Education Portal (EdPortal) has received an email regarding the transition to using Okta (id.iowa.gov) instead of A&A when logging into EdPortal beginning April 7, 2025. Next steps:

• Before April 4, 2025: Confirm that your email address in EdPortal is up-to-date. If it needs to be updated, view the instructions.
• Confirm or create an Okta account on id.iowa.gov with your current email address. View the instructions.
  • Video: ID.iowa.gov set up when no account
  • You may choose whatever sign-in and verification method works best for you – above is just an example.
• EdPortal will be unavailable* the weekend of April 4-6 for the transition – this means you will not be able to get into ACHIEVE.
• Monday, April 7, go to portal.ed.iowa.gov as normal. Use your Okta login credentials (email address and password for id.iowa.gov) to log into the EdPortal.

Have questions? Contact EdPortal support at (515) 725-2040 or visit https://portal.ed.iowa.gov/.

*An additional note that is not listed in the email, the portal will likely be down from sometime on April 4 (the exact time not confirmed) until it comes back up on April 7 with the Okta login. A notification will be posted in EdPortal closer to the date but we know sometimes folks work on IEPs over the weekends, so wanted to let people know. If someone has an April 7 meeting, it may be best not to wait until that weekend to work on it.

Live documents, helpful resources and guides can be found on our staff website.

• Special Education Updates
• Updates with CRAEA Special Education doc (this will include every update from editions of The Channel)

End of third quarter: The third quarter ended on March 31, and all Harvest entries should be up to date, with March entries completed by April 8. Third-quarter reports are expected to be sent to schools by late April.

Professional development approvals: The Iowa Department of Education provided feedback on the PD entries from the second window. An updated list of approved PD is available on the Iowa Department of Education website.

Implementation science follow-up: During the Educational Services meeting, the team discussed implementation science in greater depth, with several members expressing interest in a podcast for further learning.

Thank you for all you do for our area students, schools and the agency. You are appreciated.

Live documents, helpful resources and guides can be found on our staff website.

• Ed Services/Media Updates
• Updates with CRAEA Ed Services & Media doc (this will include every update from editions of The Channel)

On March 19, Central Rivers AEA will be switching to a unified Zoom platform used by all Iowa AEAs. Here’s what you need to know:

• Transition timing: Please avoid using Zoom for meetings or phone calls starting at 5:00 pm on March 19 while we complete the transition. The process should be finished by 9:00 pm, and we will notify all staff by email once it’s done.
• What will stay the same: After the change, most Zoom features will work just like they always have. You can still host meetings and collaborate as usual. Any scheduled or recurring Zoom meeting links will carry over to the new platform without changes.
• Main change: The biggest difference is that we’ll be able to see everyone in our AEA organization within Zoom, which will make it easier to connect and collaborate.

Important steps for staff

• Backup all messages & voicemails: If you use Zoom for text messages or voicemail, make sure to save any important messages* before the transition. *Any previously saved messages or voicemails will not transfer to the new Zoom platform. If they are not backed up to your computer, they will be gone and cannot be recovered.
• Save all important Zoom information: If there is any Zoom data you need to keep, be sure to save it ahead of time. (Once the new platform is live, all previous data will be gone and cannot be recovered.)

If you do not have SMS, voicemail or Zoom Chat information to download, the transition will happen without the need to save any information.

Downloading voicemail messages

Remember that all voicemail messages are delivered to your email, so if you are saving these emails, you likely do not need to download them. If you choose to download any messages, please do the following:

1. Open the Zoom Desktop App.
2. Click the Phone tab and then click the Voicemail tab.
3. Select the message you would like to download and hover over it to see the More option (three dots) to the right of the message. Click on the three dots and choose Save As from the drop down menu and save your voice message. If you do not see the Save As option, please play the message and Save As will appear.
4. Repeat this process for any other voicemail messages you would like to save.

Saving chat and/or SMS messages

Chat and SMS messages cannot be downloaded in the same manner as voicemail messages. To save these items, you must copy and paste the content from Zoom into another format, such as a Google Doc or a text editor on your computer, like Notepad.

1. Open the Zoom Desktop App.
2. Click the Phone tab and then click the SMS tab to copy SMS messages.
3. Click the Team Chat tab to copy chat threads.
4. Scroll to the place where you would like to start copying your Chat or SMS message. Click and drag, just as you would to copy text in a document. When you have highlighted the text you need, copy and then paste the text into a new document.
5. Repeat this process for any other Chat thread or SMS message thread you might want to keep. The copy/paste process in SMS will also copy the phone numbers you have been texting with so that you have a record of the number to go with the conversation.

At this time, we are not sure if Personal Contacts or Whiteboards will be transferred to the new Zoom tenant. If you wish to download these items, you may do so following these instructions:

Downloading personal contacts

Zoom contacts include a list of Company Contacts (on by default), Cloud Contacts (if you have synced with your Google Contacts), and Personal Contacts (if you have created any). If you have created any Personal Contacts, you can download them to a csv file and open them in Google Sheets.

1. Log into your account using Google on the Zoom webpage at https://www.zoom.us.
2. Choose Personal Contacts from the menu on the left side of the page.
3. Click Export to CSV File to download your personal contacts.

Downloading Whiteboards

Whiteboards can be downloaded from their web page.

1. Log into your account using Google on the Zoom webpage at https://www.zoom.us.
2. Choose Whiteboards from the menu on the left side of the page.
3. Click on a Whiteboard to open it in a web browser.
4. Click the three lines behind your project name and choose Export and then PDF.
5. Repeat these steps for each Whiteboard you would like to save.

A few helpful resources are available from Zoom:

• Exporting Zoom phone data
• Exporting personal Zoom voicemail greeting
• Reconfiguring call forwarding and business hours on Zoom
• Zoom phone video tutorials

Thank you for your patience during this update. If you have any questions, please reach out to the CRAEA Help Desk for assistance.