The Channel

The Board met February 9 at 6 p.m. in the Cedar Falls Conference Center for a Public Hearing on the proposed 2011-12 AEA 267 budget. After adjourning the Public Hearing they returned to the regular board meeting agenda.

During the meeting, the board:

• Heard a presentation by Dr. Anne Sullivan (with assistance from Administrative Cabinet members) on a proposed remote and temporary worksite program pilot.
• Accepted with regret the retirements of Linda S. Williams, Special Education Principal (Castle Hill & Coordinator of Birth-3) effective May 31, 2011; Diane Eilers, Itinerant Teacher of Hearing Impaired (Marshalltown); Sandy Pippert, Teacher of Behavioral Disorders (Four Oaks, Mason City- Gerard); David Kobes, School Psychologist (Belmond-Klemme Jr/Sr High School); Terry Eygabroad, Consultant for Mathematics (Marshalltown), all effective end of 2010-11 school year.
• Accepted with regret the resignations of Moria Brown, Teacher of Art (Bremwood School); Dana Drum, Teacher of Behavioral Disorders, (Bremwood); and Sylvia Phommalinh, Teacher of Early Childhood Special Education (Castle Hill).
• Motioned to hire Susan Doehrmann, Teacher of Multi-Disabilities/SCI (Clarksville Jr/Sr).
• Approved the 2011-12 AEA 267 Budget.
• Approved the agreement for Administrative Services of AEA 267’s 403B Plan.
• Approved the 28E agreement for the Statewide Online Professional Development System.
• Heard a reading of Amended Board Policies:
• Minor changes were recommended in their policies: 1.) 101.2 – Comprehensive Equity Policy; 2.) 101.2R1 – Comprehensive Equity Complaint Procedure.
• Noted the receipt of letters from Clarksville, Tripoli, and Allison-Bristow/Greene  Community School Districts, indicating their desire to discontinue as a member of the Special Education Pool, effective June 30, 2011.
• Approved SBRC application for 2011-12 prepared by Dennis Scudder.
• Heard a variety of reports from directors and fellow board members.

With more and more agency staff members purchasing so called “smartphones” (Droids, iPhones, etc.) for their own personal use, an increased expectation has been placed on our Information Technology staff to configure the devices to receive agency email. In a perfect world, our agency would have the capacity to keep up with all the requests. Unfortunately, given the myriad of brands, models and carriers and the amount of time involved in troubleshooting each device, IT staff are simply not able to keep up with the demand. Given this, the IT staff will no longer be expected to configure personal phones or computers. If you would like to receive agency email on your personal smartphone, please contact your service provider or store where you purchased the device for support. As a reminder, remote access to agency email may or may not be supported on smartphones through the Outlook Web Access at https://email.aea267.k12.ia.us/. You should be able to check your email through any web browser.

Check out the new Iowa Educators Consortium products and services for 2011 . 

Dr. Mary Stevens, Iowa AEA Taskforce member

As you may be aware, a statewide taskforce has been meeting since August to review the present mission, structure, governance, and funding of the Area Education Agency system to ensure that our system’s current model is meeting the challenges and requirements of 21st century learning (House File 2295 & Senate File 2376). The taskforce was comprised of representatives from the Iowa Department of Education, Area Education Agencies, Iowa Association of School Boards, Iowa State Education Association, School Administrators of Iowa, local school districts, a parent or guardian of a child receiving special education services and the chairpersons and ranking members of the Senate and House standing committees on education. AEA 267’s Dr. Mary Stevens represented the Special Education Directors on the taskforce.

The final report, which will be reviewed by the legislature later this month, contains recommendations for enhancements to the AEA system in a variety of areas including:

• identifying core services for each AEA to deliver
• redesigning, implementing, monitoring and evaluating the current system of delivery to eliminate the achievement gaps in Iowa
• providing specialized support teams
• implementing a statewide accountability system and steering committee.

A copy of the full report will be available on the agency’s website when it goes to the legislature later this month.

Did that headline grab your attention? Of course you make a difference! Every day, AEA 267 staff members are doing incredible things to improve the lives of children and families and/or positively impact teaching and learning where they work. Beth Strike, your AEA 267 Communications Specialist, needs to hear from you so that she can publicize your efforts and continue to build advocacy for the AEA system. As a new Governor and Education Director (see related article) take the helm in Iowa, now more than ever AEA success stories are needed.

What makes a great success story? Stories have a better chance of attracting news media interest when they meet one or more of the following criteria: (1.) the story is current; (2.) there is a local angle; (3.) well-known organizations or people are involved from the community–could be a partnership we have with another organization; (4.) there is something “unique” or different about the story (this really helps!); (5.) the story has a “human” element to it to grab the reader/viewer’s attention (perfect for the type of stories we have to share); (6.) there is some conflict involved (typically not stories we like to involve ourselves in); and/or (7.) the story topic presents something completely new.

Here are some ideas to get you thinking:

• What has happened in the past month, six months or year that is new, different or relevant in the way the service or program you are involved in is delivered, received or administered?
• Can we provide a case study (with names) of a student, family, teacher or AEA staff person that exemplifies an agency service/program? Keep in mind that we need people who are very willing to share their story.
• Have you won a significant award in your field?
• Can a development in one of our services tie into a well-known week, day or event?
• Do you have a well-known expert coming to speak to educators or others?
• What significant projects are we partnering with other organizations on?
• Is there a trend that we could provide comment on?

Remember to contact Beth Strike to make all contacts with the news media. Your story ideas are welcome!

Jason Glass, recently appointed director of the Iowa Department of Education

Gov. Terry Branstad and Lt. Gov.-elect Kim Reynolds have named Jason E. Glass as the new director of the Iowa Department of Education. Glass, 39, is currently the senior director for human capital strategy at Battelle for Kids, where he provides policy leadership and technical consulting to state departments of education and school districts in implementing comprehensive human capital strategies, including strategic compensation systems, evaluation systems and the use of multiple measures to improve teaching effectiveness and student learning.

Glass’s previous experience includes the director of human resources for Eagle County Schools, where he was director of all human resource functions for the more than 900 district employees. He also spent a number of years working within the Colorado Department of Education, and is a former high school social studies teacher.

He holds a B.A. in Political Science, and a Master’s in both Education and Political Science, all from the University of Kentucky. He is scheduled to receive his doctorate in education from Seton Hall University in March of next year.

“I feel very fortunate to accept this position in a state where education has been, and continues to be, a priority,” said Glass.  “To all the educators in Iowa, you have my admiration and I honor your noble service in this sacred and important work. Our efforts to meet the challenge of this global economy and post-industrial era must come on two fronts, innovation and improvement. I pledge to work closely with Iowa’s policy makers, community leaders, and most importantly its talented and dedicated educators in meeting the challenges before us.”

Approval for participation in an AEA 267 professional development offering or for request reimbursement for materials will be done electronically through the following process:

1. Open up an Internet browser on your computer (Firefox, Internet Explorer, etc.).
2. Go to:   www.aea267.k12.ia.us
3. Under Quick Links, click on Professional Development then Internal PD Request (AEA 267 Staff)
4. Enter the email login and password information you use for your AEA 267 email account. (Note that the login is everything before the @ symbol in your email address.)
5. Click on Create a New Request
6. Choose your Type of Request:

• I am requesting approval to take a course and need a purchase order number to register.  This is for non fee-based credits (AEA 267 PD and No Credit).  You will receive a purchase order number and will register for the AEA 267 PD offering using that purchase order number.

• I am requesting approval to take a course and plan to request reimbursement for material fees.  This is for fee-based credits (graduate, licensure renewal, substitute authorization and paraeducator).  You will receive approval to register and you will then register using your credit card.  Your credit card will be charged for the credit and the materials.  You may request reimbursement for materials through the same process by uploading your invoice onto the system after registration.

All steps in the request process will be done electronically. This system is set up to communicate the status of your request through emails sent to your AEA 267 email address.

Please, do not send any materials reimbursement requests directly to the Business office. Please call your Service Area contact for clarification or additional questions.

Service Area contacts:

• Cindi Helgeson, Information Technology
• Sue Hotzel, Administration
• Keri Hudson, Special Education
• Barb Schroeder, Educational Services

The AEA 267 Board met January 5, 2011 at 6:00 p.m. in the Cedar Falls Conference Center for their regular meeting.

During the meeting, the board:

• Heard a review by Dr. Mary Stevens on the AEA Taskforce committee recommendations that have been submitted to the legislators. (See related story.)
• Accepted with regret the resignation of Connie Furlong, Teacher of Early Childhood Special Education (Castle Hill), effective December 19, 2010.
• Motioned to hire Julia Trembath-Neuberger, Special Education Coordinator (Sector 1).
• Heard and accepted the 2009-2010 Audit Report from Dennis Muyskens, Hogan-Hanson auditor.
• Approved the 2011-2012 proposed budget for publication.
• Approved the second reading of the following Board Policies:

401.27 – Employee Use of Cell Phones
401.27R1 – Employee Use of Cell Phones Administrative Regulation and Procedures
401.28 – Intellectual Property
401.29 – Employee Conflict of Interest
405.11 – Family and Medical Leave Act
603.9 – Credit Cards
603.9R1 – Credit Cards Administrative Regulation

• Approved the 2011 Extended School Year Calendar.
• Approved the 2011-2012 Office Calendar.
• Approved the renewal of the Memorandums of Agreement between: 1.) NIACC and AEA 267; 2.) Tri-County Child and Family Development Council, Inc.; 3.) AEA 267 North Iowa Community Action and AEA 267; 4.) Mid-Iowa Community Action, Inc. for Early Childhood Programs and AEA 267.

• Heard a variety of reports from directors and fellow board members.

Are you planning to retire? Please let the Personnel/HR office know as soon as possible so that we can begin making plans to recognize your service and plan for future programming.

Contact Shirley Horak, AEA 267 Personnel Coordinator.

AEA 267 Chief Administrator, Roark Horn, will lead new AEA 267 Advisory Committee

The first meeting of a newly established Advisory Committee for AEA 267 will meet on Monday, January 10 from 5-6:30 p.m. in the AEA 267 Conference Center in Cedar Falls. While AEA 267 has a variety of specific advisory committees already in place (one for each service area, professional development and a superintendents’ advisory to name but a few), this group’s purpose will be to provide feedback on the bigger picture of AEA 267 services and how they are impacting those they were designed to serve. The group will be facilitated by Roark Horn, AEA 267 chief administrator and will meet twice annually.

Membership includes:

• Tyler Williams, Superintendent, Garner-Hayfield CSD
• Marvin Wade, Superintendent, Marshalltown CSD
• Dan Fox, Superintendent, East Buchanan CSD
• Wendy Cruse, Principal, Charles City CSD
• Pam Ziegler, Principal, Waterloo CSD
• Darin Jones, Principal, Montezuma CSD
• Micky Bahlmann, Principal, Waverly-Shell Rock CSD
• Jon Huebner, Teacher, South Tama CSD
• Robin Neely, Teacher, AGWSR CSD
• Don Dye, Teacher, Belmond-Klemme CSD
• Matt Jensen, Teacher, Mason City CSD
• Jeff Frost, Administrator, Cedar Valley Catholic Schools
• Doug Miller, parent, Waterloo
• Tammy DeSchamp, parent, Marshalltown
• Shannon Latham, parent, Sheffield

For more information, contact Roark Horn, AEA 267 Chief Administrator.

Nearly $3,500 was raised during the first-ever AEA 267 River Hills “Fill ‘er Up” fundraiser. All three Hy-Vee gas station locations in the Cedar Valley saw a fair amount of traffic during the event which was staffed by staff volunteers and others affiliated with AEA 267 River Hills. Thank you to all those who participated! Funds will go toward technology, equipment and programming for the children who attend AEA 267 River Hills.

Do you use an agency-owned cell phone? If so, please remember that cell phones or Blackberries provided by the agency are for business use only. The board is currently in the process of updating the cell phone use policy.

Tom Fey, AEA 267 Interim Site Superintendent

Tom Fey, a longtime school administrator in the north Iowa region of AEA 267 will begin his duties as the “Interim Site Superintendent” for the AEA 267 Clear Lake office on January 1, 2011. Fey, most recently superintendent at R0ckwell-Swaledale Community School District, will fill a new position in the agency with responsibilities left vacant by Dr. Bruce Jensen and Bill Schutz, who are both retiring prior to the end of the year.

“We feel fortunate to have someone with Tom’s experience, expertise and relationship-building skills on board,” said Roark Horn. “He is excited about the position and getting to know the staff in the Clear Lake office. He already has long-standing relationships with many of our district partners which will be an incredible asset to us.”

Welcome, Tom!

As you are aware, the Iowa AEA system is celebrating its 35th-year in Iowa education. As one way to celebrate, we are posting classic photos of staff in action over the past 35 years on Facebook. Do you have some classic staff photos? Send them to Beth Strike, AEA 267 Communication Specialist. Still haven’t joined the “legions” (okay, that might be a stretch!) of people who “like” AEA 267 on Facebook? Do it today! And remember, even though you “like” an organization, it doesn’t mean that your photos, wall posts, or any other information is visible. You can still “see” us without us “seeing” you!

The AEA 267 Board of Directors met on Wednesday, December 8 at 6 p.m. in the AEA 267 Cedar Falls Conference Center for their regular meeting.

During the meeting, the board:

• Heard a program review by Kay Schmalen, AEA 267 Consultant for Reading/Language Arts, regarding the Google Applications program that is benefiting both AEA and LEA staff and administrators across the state. Google Applications, or “apps” as they are better known, provide collaborative approaches to word processing, presentations, spreadsheets and forms.

• Motioned to hire Rebecca Eness, Speech-Language Pathologist (Sector 2) and Crystal Williamson, Speech-Language Pathologist (Sector 7).

• Approved the second reading of the following board policy changes that have been recommended by IASB:

401.7 – Evaluation Procedures and Due Process for non-certified Personnel
401.7R1 – Classified Employee Evaluation
401.8 – Child Abuse Reporting
401.11 – Transporting of Students by Employees
401.25 – Employee Conduct and Appearance
401.26 – Notification of Arrest, Criminal Charges or Child Abuse Complaints

• Heard the first reading of the following board policies:

401.27 – Employee Use of Cell Phones
401.27R1 – Employee Use of Cell Phones Administrative Regulation and Procedures
401.28 – Intellectual Property
401.29 – Employee Conflict of Interest
405.11 – Family and Medical Leave Act
603.9 – Credit Cards
603.9R1 – Credit Cards Administrative Regulation

• Reviewed and approved Board Policies Section 403, 404, 405 & 406. Reading of Amended Board Policies:

403.7 – Certified Employee Resignations
404.5 – Overtime and Compensatory Time
405.2 – Vacation Leave
406.3 – Retirement

• Approved reciprocal transportation agreement between:

Osage and St. Ansgar
Osage and Rudd Rockford Marble Rock
Rudd Rockford Marble Rock and Rockwell-Swaledale
Rudd Rockford Marble Rock and Nora Springs Rock Falls

• Approved participation in 2010-11 Iowa Drug and Alcohol Testing Program.

• Approved Professional Development agreement with Drake University.

• Approved 2010-2011 agreement with Four Oaks Partners: Integration agreement with Mason City Community School District

• Approved 28E Agreement with Iowa Educators Consortium.

• Heard a variety of reports from directors and fellow board members.