Year: 2013

Please change your voice mail greeting and set an away message to your email during the holiday breaks so that callers and/or e-mailers will know when they can expect to hear from you.

Voice mail example:

“Hello, this is (your name). Our office will be closed beginning Monday, December 23 and will reopen on Thursday, January 2, 2014.  Please leave your name, telephone number and a detailed message and I will call when I return. Thank you!”

Email “away” message example:

“Thank you for your email.  I will be out of the office beginning Monday, December 23 through January 1 and will respond to your email upon my return. Thank you and have a wonderful holiday!”

If you need assistance with either task, please visit with your administrator.

Many thanks to Kandi Beinfang-Lee for her contributions to our latest success story which highlights the impact of AEA services on student achievement. Watch and learn how Nicki Schaumberg, a recent graduate of Forest City CSD, achieved academic success with the help of AEA 267 staff and her local teachers.

According to Food Bank of Iowa, one in five Iowa children do not have enough food to eat. For every $1 donation, five meals can be provided to needy families in our area. From now until December 17, AEA 267 staff members are invited to donate funds to support area food pantries. For every $1 you donate, your name will be entered into a raffle for prizes donated by AEA 267 team members.

To help fill the area food pantries (and possibly win a great prize), take your monetary donation to Kerri Wilson in Cedar Falls, Lori Thomas in Clear Lake, Morgan Frederick in Marshalltown, or any satellite office or special school secretary.

Prizes include over $350 in gift cards to places like Hy-Vee, Subway, Olive Garden, Walmart, and Target; incredible gift baskets, and a grand prize of season tickets to a major sporting event!

Hopefully at this point, most staff are having success in navigating the iVisions portal for their Human Resources and Business Office needs. One thing you may have noticed is that the system does not send an automated message reminding you that your salary has been deposited each month. However, this information, and much more, is available anytime to you with just a few clicks. Once logged in to the portal, use the “My Compensation” menu to access your most current pay stub, calendar year, W2 information, total compensation, and tax withholding forms. (Please be sure your current address is entered in the system for W-2 mailings! You can update this information using the “My Personal Information” menu.) Interested in knowing whether your expense claim has been paid? Simply go to the My Toolbox>Expense Reimbursements>Navigate to the Expense Reimbursement. Then click the “apply” button to view the reimbursement history.

Please contact Sarah Brown if you need further assistance. Thanks for your patience as we all learn the ins and outs of iVisions!

Winter weather has arrived bringing frigid temperatures, snow and marginal road conditions at times. Please be sure that you have taken time to thoroughly review the information on the inclement weather page of our staff website. (Use your email login and password to gain access.) This page provides all of the details you will need to learn about cancellations and closures as well as updated procedures and answers to your most frequently asked questions about weather-related travel. If you have questions after reviewing this information, please visit with your supervisor. Stay safe and please exercise good personal judgement at all times!

Although summer is still many months away, please be aware that the sector meetings for 2014 have been set. Please add your sector’s meeting date to your calendar and plan now to attend! Details regarding the day will be shared closer to August.

Monday, August 11 (NW Sector, Clear Lake Office)

Tuesday, August 12 (NE Sector, site to be determined)

Wednesday, August 13 (East Sector, Cedar Falls Office)

Thursday, August 14 (South Sector, Marshalltown Office)

The 2014-2015 rates for Iowa Public Employees’ Retirement System (IPERS) are in. For the first time in seven years the rates will not increase. Currently, employees are paying 5.95% and the AEA is contributing 8.93% of your covered wages. These rates will continue through June of 2015.

In an effort to conserve energy, please be aware that many AEA 267 offices will reduce the heat over break. Offices will be considered closed and may not be at a comfortable temperature for working for long periods. Enjoy the comforts of home and an extended break away from work!

The AEA 267 Board of Directors met Wednesday, December 11, 2013 at 6 p.m. at the AEA 267 Cedar Falls Conference Center for their regular meeting. During the meeting, the board:

• Heard an update on Climate/Culture from Dr. Mary Stevens, Director of Special Education, Julie Davies, Director of Educational Services and Dr. Jerry Schnabel, Director of Information & Technology.

• Approved the second reading of the following board policies:

  • 100 Series

  • 200 Series

  • 401.5 – Physical Examinations and fitness

• Approved the Ladders to Learning agreement with Grinnell-Newburg Community Schools for 2013-14.

• Approved the 28E agreement with Keystone AEA for shared services with the Sumner-Fredericksburg Community School District.

• Tabled the review of bids for purchase of Media vans.

• Approved the CTE Perkins reimbursements for 2013-14.

• Approved the lease with North Iowa Community Action Organization for the Charles City Sector office through 2015.

• Approved the Professional Development agreement with Drake University for 2014.

• Heard a variety of reports from directors and fellow board members.

The AEA 267 Foundation met immediately following the regular board meeting.