Year: 2015

Start planning now to attend the upcoming retirement open houses which will be held on May 12th in Cedar Falls, May 13th in Clear Lake, and May 14th in Marshalltown. All celebrations will be from 3:30-5 p.m. In keeping with tradition, the open houses will feature remarks from supervisors, retirees and a chance to socialize. Watch for next month’s issue of Intersections for the list of retirees.

The AEA 267 Facebook page is a great place to keep up with news regarding the agency, monthly features about our awesome staff, and to see fun photos of your colleagues. Here are two posts we recently shared that you may have missed:

Throwback Thursday featuring Judy Moser, one of our 40 year staff members 

Meet Judy Moser, AEA 267 Special Education Coordinator. Hired in 1975, Judy is celebrating her 40 year work anniversary along with Iowa’s Area Education Agencies.

When asked what notable changes she has seen over the years, Judy said technology has been a huge and ever-changing part of the way students learn. Her best memories are centered around people … students, teachers, parents, administrators, and her AEA colleagues.

One reason Judy shared for her long tenure at AEA 267 is that, “Even after all this time, I still believe our work is important and that we are all able to make a positive difference.” Her hope for the future is that the AEAs will continue to make student outcomes a priority.

The AEA 267 Team Representatives (school social workers, special education consultants, and school psychologists) met this week for their annual Spring Fest. A number of special education administrators were also in attendance. The keynote presenter was Dr. Nicole Skaar from the University of Northern Iowa who spoke on childhood mental health. The afternoon featured multiple break-out sessions.

The AEA 267 Administrative Cabinet recognized St. Patrick’s Day by dressing festively for the occasion!

If you are considering retirement at the end of the 2014-15 year, please let the Human Resources office know as soon as possible. This will help to ensure that plans can be made for future staffing and also to celebrate your years of service with the agency. Please contact Shirley Horak for more information.

The AEA 267 Board of Directors met on Monday, April 6, 2015 at 4:30 p.m. for a joint board meeting with Hawkeye Community College, Iowa Valley Community College District, and North Iowa Area Community College at Hawkeye Community College in Waterloo.

The regular board meeting was held immediately following and during the meeting, the board:

• Approved the contract for Sam Miller, the new AEA 267 Chief Administrator.
• Approved the purchase of cyber insurance.
• Approved the purchase of computers for the 2015-16 school year.
• Approved the purchase of Internet and aggregation services.
• Approved the 28E Agreement with Iowa Association of Area Education Agencies.
• Approved the Bylaws of Iowa Association of Area Education Agencies.
• Appointed Dr. Debra Rich, AEA 267 President, to serve on the Iowa AEA Board.
• Heard a variety of reports from directors and fellow board members.

A decision has been made to hold an all-staff meeting on August 12 at the Gallagher-Bluedorn Performing Arts Center (GBPAC) in Cedar Falls. (Please note that this is a change from previously announced sector meeting dates for August.) The reason for the change is twofold: 1.) meeting together as one group will provide our new chief administrator with an important opportunity to address and meet staff; and 2.) everyone will participate in a common equity training which is required as part of our equity plan. It is anticipated that service area meetings will take place in the afternoon following the all-staff meeting. Logistics and actual times are still being finalized. In addition to the August 12 all-staff meeting, please note these other important dates, as appropriate:

• August 10: New Staff Orientation (full day)
• August 10: Mentoring, Day 1
• August 11: New Staff Orientation (Special Ed, Info Tech and Ed Services staff are meeting separately)
• August 14: Mentoring, Day 2

Please mark your calendars now for the all-staff meeting and release previously announced dates that pertained only to your sector. We look forward to a great day of learning together in August!

This past month, focus group participants, including representatives from all four of the agency’s employee groups along with local superintendents, created a “leadership profile” which details the type of leader the agency is looking for to replace Dr. Roark Horn. Among the attributes sought in candidates are excellent people skills, strong ethics and morals, and a collaborative and inspiring approach. In addition to the leadership profile, focus group participants worked on interview questions.

AEA 267 board members will meet in closed session on March 24 to select four or five applicants for initial interviews. The interviews will be done by the board two days later, also in closed session. Candidates will then be narrowed down to two finalists to be interviewed on March 31 and April 1 by focus groups. It is hoped that the board will be able to announce a new leader by April 2.

A sincere thank you to all those participating in the process!

Many thanks to Dennis Sinclair who narrated a special video designed to remind legislators and other key audiences about the important contributions of the AEA system over the past 40 years. Have a few minutes? Turn up the volume, sit back and see if you recognize any of these images from the past.

Before your meeting:

• Dress professionally. Dress for your video conference the way you would for an in-person meeting.
• Practice hosting. Zoom is easy to use, but you do not want to explore it’s features during a live conference. Practice scheduling and inviting people to meetings. Learn how to mute, unmute and how to re-assign the host role.
  • Check “enable join before host” in the schedule window. Otherwise, let your invitees know they will not be able to join if you have not yet started the meeting.
• Check your internet connection. If possible, choose wired over wireless for video conferencing.
• Plan for the meeting to be in a quiet location.
• Adjust your lighting. Do not sit directly in front or beside a bright light source, or all your audience will see is the bright light and a shadowy figure.
• Think about your background. If you are at home, you do not want your audience to see distracting personal effects.
• Know what documents you plan to share. Zoom prioritizes the shared item to the bandwidth. This can reduce the other video feeds’ quality, so share only as necessary. If you plan on using the “Share your Desktop” feature, remember that everything on your desktop will be visible to your audience, including every pop-up email and private message. Be sure to log-out of your email or any other application that you may not want seen by your audience.
• Make sure to let your audience know if you will be recording the session. See this section of the staff website for specific guidance about recording sessions. (Use your email username and password to access.)
• If you are inviting someone to Zoom and he/she is new to Zoom, it may be helpful for you check “enable join before host” in the scheduling section of Zoom.

During your meeting:

• Mute your microphone when necessary. Zoom has a “Mute Microphone” option that cuts down on ambient feedback. When there is a lot of discussion going on, you will turn this off. Mute yourself when listening to a presenter.  Keep in mind that if your mic is on, everyone will be able to hear what you are doing, whether it be typing or chewing.
• Turn off your camera at appropriate times. Many people don’t realize that you can and should turn off your camera during times when you don’t want fellow meeting attendees to see you. Unless you are eating lunch together as a group, turn off your camera when you are eating, engaged in sidebar conversations at your local site, taking care of personal needs (such as blowing your nose) or anything else that may be distracting to others. When you click off your camera, Zoom will automatically replace your video image with the profile picture that you uploaded to your account. Otherwise, stay still and look attentive.
• Use Zoom’s chat function. Send a question to everyone or make it private to another participant.
• Speak to the camera and not the screen. Look at the camera when you speak, our tendency is to look at the person on the screen.

Enjoy these photos of your teammates showing off their AEA pride as part of the 40th anniversary #iowaaea campaign on Twitter. Want to get in on the fun? Snap a photo of your team or yourself with one of the “I Am AEA” or “We Are AEA” signs available through your service area director and send it to Beth Strike to post to the agency Twitter account. Or, post it yourself and tag @aea267 and use the hashtag #iowaaea. For more pictures, check out the agency Facebook or Twitter sites!