New accountability and safety procedures beginning July 1

Safety and accountability are important values for all AEA 267 employees. To ensure that all our staff are safe and accountable, beginning with the 2016-17 school year, we are asking all staff to check into and out of the facilities they support. While most school buildings have a sign-in area, AEA 267 administration has asked that all do by the start of the new school year. Not only is this an important accountability step, it will also ensure that your whereabouts are always known in the event of an emergency.

In addition to signing in at buildings, starting July 1, all staff are asked to ensure that their online calendars are kept current and detailed as follows:

(Deviations from these expectations can be made at the discretion of the supervisor.)

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(Category 1) “Full” Calendar: Calendars will indicate on a daily basis using the “busy” designation where the staff member is physically and the approximate times. In addition, other meetings may be listed on the calendar that the staff member may want to be conscious of or attend if time allows and are indicated using the “free” or “tentative” designation. All leave types should also be noted (i.e. sick, personal, EQ, etc.) using the “out of office” designation.

Staff who fall into this category: Administrative Team, direct service providers such as ECSE, Early Access, itinerant hearing, itinerant visually impaired, orientation & mobility , OT/PT, work experience/transition specialists and coordinators, audiologists, audiometrists, COTAs, SLPAs, Family Educator Connection staff, technology consultants, consulting staff, teacher librarians, and technology staff who serve multiple locations or districts.

(Category 2) “Repeat” calendar: Calendar shows the physical location where the staff member is located each day as well as the actual times they are in each location. Use the “busy” designation.  (If you deviate from your assignment, that deviation should be noted on your calendar.) All leave types should also be noted (i.e. sick, personal, EQ, etc.). Use the “out of office” designation.

Staff who fall into this category: Staff members who have a consistent schedule at multiple locations (e.g. Special Ed Team Reps, consultants, social workers, psychologists, SLPs,  and support staff assigned to River Hills.)

(Category 3) “Minimal” calendar: Calendar indicates when the staff member is out of the office for a meeting, vacation or other leave. Use the “out of office” designation.

Staff who fall into this category: Staff members who have a consistent schedule at one location including secretaries, HR & Business Office staff, custodians, print room staff, lending library staff and shelter/detention staff. All leave types should also be noted (i.e. sick, personal, EQ, etc.).

(Category 4) No online calendar completed

Staff who fall into this category: Van drivers.

Questions? Contact your supervisor.

 

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