New professional learning/travel request system will save time and effort

To support the new integrated services model, the agency is pleased to offer an electronic Professional Learning/Travel System to support staff with expenses such as conference registrations and travel arrangements (hotel/flight/rental car). The new system merges the internal PD request system, the external PD request form, EQ requests, and travel requests into one line of communication with notifications delivered via AEA 267 email. Transportation arrangements for staff will be handled by Keri Hudson (NW/S sectors) and Barb Schroeder (NE/E sectors). For your convenience, the system will be linked to the Professional Learning website. Staff will be asked to specify the type of request they are seeking. Options include:

Approval Only

o   I am requesting approval to attend an event and there are no material fees or travel arrangements needed. Any fees incurred are mileage only and reimbursement will be made by the staff member.

PO Number Needed

o   I am requesting approval to take an internal Professional Learning opportunity and need an internal purchase order number to register for a course with material fees. This is for No Credit. If approved, you will receive a purchase order number and will register for the AEA 267 PD offering using that purchase order number.) Travel arrangements will be forwarded to an administrative secretary.

Reimbursement Needed

o   I am requesting approval to take an internal course and plan to request reimbursement for material fees. This is for fee-based credits – graduate, licensure renewal, substitute authorization, Para educator, and classes with Audit Fees. If approved, you will then register using your credit card. Travel arrangements will be forwarded to an administrative secretary. Your credit card will be charged for the credit and the materials. You may request reimbursement for materials through the same process by uploading your invoice onto the system after registration.

Travel/Conference Registrations

o   I am requesting approval to attend an event and need travel and/or conference registration arrangements to attend. Travel may involve hotel, airfare, and rental car needs. If approved, the request will route to an administrative secretary for processing. Any mileage/parking/meal fees incurred will be submitted for reimbursement by the employee

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