Please take note of the following reminders from the Human Resources (HR) office:
As of July 1, the agency implemented a time clock system to ensure compliance with both the Fair Labor Standards Act and Affordable Care Act which are laws that require employers to track and pay hourly employees for all of the hours they work, especially in relation to the benefits they may be eligible to receive. Many helpful resources have been developed to assist employees with adjusting to this change including a step-by-step video (below), frequently asked questions document, quick reference guide, and a specific list of regulations. All of these resources can be found within the iVisions portal under “My Toolbox” and “TimeClock Resources.”
https://www.youtube.com/watch?v=wEs57GdicOE&feature=youtu.be
Please review these helpful reminders regarding submitting leave requests in the iVisions portal.
Instructions for Submitting a Leave Request in the IVisions Portal:
Leave Guidelines
A great deal of work was completed over the summer months to refine the evaluation process and convert all associated materials to Google. This change eliminates confusion regarding the sequence of evaluation steps, contains useful references for both the evaluator and the staff member being evaluated, and provides a more user-friendly format. You will find the link to the Evaluation Systems via the iVisions Portal >My Toolbox>Evaluation Forms>Staff Evaluation System.
Supervisors received training on the new system earlier this month. If you have not attended a Supervisor/Evaluator training session, it is highly recommended that you familiarize yourself with the updated procedures.
In the near future, staff members will receive a link their individual Google workbook that contains all of the pertinent forms and/or rubrics needed for the coming year. If you have questions, please contact your supervisor directly.
Special thanks go to Julie Davies, Kathy Enslin, Shirley Horak, Sarah Kundsen, Kim Neal, Laura Rinnels, Dr. Carol Sensor, Kay Schmalen, Barb Schroeder, Beth Strike, Lori Thomas, and Kerri Wilson for their work on this project.
The AEA 267 Board of Directors met Wednesday, August 13 at 6 p.m. in the AEA 267 Cedar Falls Conference Center for their regular meeting. During the meeting, the board:
The AEA 267 Board of Directors met Wednesday, July 3 at 6 p.m. via Polycom for their regular meeting. During the meeting, the board:
Thank you to the 343 of you who participated in the 2014 Culture and Climate Survey. This important survey provides feedback on how AEA 267 employees feel about critical issues such as recognition for their work, the extent to which their opinions count in decision making and knowing what is expected of them.
Earlier this month, the AEA 267 all-agency Leadership Team reviewed the results of the 2014 survey and brainstormed actions to continue down the path of continuous improvement. In the fall, a more thorough plan will be shared with you via Intersections including specific actions the agency will take to keep improving. Overall, however, results are overwhelmingly positive! Please review them by downloading this PowerPoint presentation put together by Janelle Brouwer, who has been assisting with the analysis process.
Just a friendly reminder that summer hours will begin on June 9 and run through August 8. Official office hours will be 7:30 a.m. – 4 p.m. during that period. If you are going off contract for the summer, please ensure that your voicemail greeting and “out of office” email message indicate who is handling inquiries in your absence along with when you plan to return. If you have questions, please visit the staff website (remember to use your email username and password to access).
The Business Office is happy to announce that employees covered under our Long Term Disability Insurance policy will have access to identity theft assistance as of July 1, 2014. Both employees and their family members are covered at no additional cost and with no additional sign up.
Having your personal information stolen can be stressful and overwhelming. If you lose your wallet, suspect credit card fraud or if any of your personal or financial information were to become compromised, you are just a phone call away from help. A dedicated person will assist you in contacting the necessary agencies, completing the required paperwork and providing the follow-up and support you need through the restoration process.
The attached flyer provides you with the contact information and an outline of its services. Please keep this item for your records. It is also available on the staff portal under My Benefits, Information Center.
Due to the costs involved in renting outside facilities, it has been decided to hold the NE Sector meeting on August 12 in the AEA 267 Cedar Falls Conference Center vs. a separate location in Waverly. Also, given space considerations in the AEA 267 Cedar Falls Conference Center, River Hills School staff will meet on August 13 on their campus as opposed to joining one of the sector meetings.
August 11 – NW Sector and Pinecrest Center at AEA 267 Clear Lake Office
August 12 – NE Sector and Bremwood School at AEA 267 Cedar Falls Conference Center
August 13 – East Sector at AEA 267 Cedar Falls Conference Center
August 13 — River Hills School at River Hills School campus
August 14 – South Sector at AEA 267 Marshalltown Office
Have a great summer (for those going off contract) and see you in August!
The AEA 267 Board of Directors met Wednesday, June 4 at 4 p.m. in the Cedar Falls AEA 267 Administrative Conference Room for a work session focused on the annual evaluation of the chief administrator.
Immediately following a break for a meal, the board met for their regular board meeting in the Cedar Falls AEA 267 Conference Center. During the regular meeting, the board:
The AEA 267 Foundation meeting was held immediately following the regular board meeting.
Join us for any or all of the upcoming retirement open houses which will be held on May 12 (Clear Lake Office); May 13 (Cedar Falls Conference Center); and May 14 (Marshalltown Office) from 3:30-5 p.m. at all locations. In keeping with tradition, the open houses will feature remarks from supervisors, retirees and a chance to socialize. Hope to see you there!
Cedar Falls campus retirees
Clear Lake campus retirees
Marshalltown campus retirees
AEA 267 board members spend hundreds of hours each year analyzing budgets, monitoring student achievement data, adopting effective policies, and making key decisions to ensure that each Iowa student, family and educator served by our agency receives excellent service.
You are invited to celebrate and thank our AEA 267 board members throughout the month of May, which has been designated as School Board Recognition Month.
Consider sending a thank you note, an email or making a phone call to one of our incredible AEA 267 board members today. They deserve our appreciation!
All AEA 267 staff members will have an opportunity to hear the opening presentation used to kick off the accreditation site visit. The presentation will be delivered prior to each of the upcoming retirement open houses, which will be held on May 12 (Clear Lake); May 13 (Cedar Falls); and May 14 (Marshalltown). (See related story.)
The presentation will begin at 2 p.m. and finish in plenty of time for the start of each open house. Your Administrative Cabinet members will deliver the presentation which will focus on the agency’s strengths and challenges as viewed from the past five years of continuous improvement.
A huge thank you to the many AEA staff members who participated in the site visit doing everything from serving on interview teams to reserving rooms and Polycoms to contributing to the incredible amount of data needed to do a thorough review of agency services. Your work is appreciated!
