Inclement Weather and Emergency Closing Information

It is that time of year to remind staff of the procedures for office closures due to inclement weather.  This FAQ document provides a lot of information and specific examples for your reference.  However, in the interest of hitting the main takeaways, we offer the following condensed version:

All-Staff

You may arrive up to an hour late for work without using leave time or making up the time within the week if you find yourself in a unique weather circumstance that causes your delay.

It is expected that you will make contact with your supervisor to let him/her know your situation immediately upon knowing that you will be delayed so that s/he is assured that you are safe and an adjustment to your day can be made if necessary. 

260-Day Staff

*For 260-day full-time staff, if the office is closed or has an early out due to inclement weather, the time will be paid but you may be required to work or choose to work, for all or part of the day, based on your role, responsibilities, supervisor, and deadlines.  

*For 260-day full-time staff, scheduled leave will not be granted back to you during inclement weather, except in extraordinary circumstances.  

Certified Support Staff and Non-Instructional Staff (less than 260 days)

If I’m an hourly employee (less than 260-day) assigned to an AEA office and there is an office closure, how is my time impacted?

  • Early Dismissal (AEA Office): The rest of the day will be forgiven (paid). Hourly staff must clock out at departure. The supervisor will make the time clock adjustment using the Inclement Weather job code for the actual time missed.   However, you may be required or choose to work, for all or part of the day, based on your role, responsibilities, supervisor and deadlines.  
  • Office Closed: You must make up the day. Please submit a Work Year Calendar Adjustment to your supervisor no later than the Monday following the pay week. Once approved, it is routed to the Business Office to change your calendar in TimeClock Plus.

What happens if I am a certified support staff employee and there is a closure at your assigned AEA office and assigned school?

  • Early Dismissal: The rest of the day will be forgiven (paid).  However, you may be required or choose to work, for all or part of the day, based on your role, responsibilities, supervisor and deadlines.  
  • Office and Assigned School Closed: You must make up the day. Please submit a work calendar adjustment. (Note: If your assigned school is open, you must work.)

Hourly Staff

Hourly staff do NOT need to clock in/out when working remotely during inclement weather, except for maintenance/custodial staff.  The supervisor will make the time clock adjustment using the Inclement Weather job code for the actual time missed.  

The FAQ document was produced to assist in clarifying the agency’s procedures for inclement weather questions.  Please reference as needed and contact your supervisor if you have any questions.

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