Support and sympathy

Support and sympathy go out to Deb Paton whose husband, Paul, died on Tuesday, December 9. Deb is a Parent Advisor with the FEC in the Cedar Falls Special Education office.

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River Hills announces holiday program

River Hills School will host their annual holiday program on Friday, December 19 at 9:30 a.m. All are welcome to attend!

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Uncommon Student Award (USA)

The Herbert Hoover Uncommon Student Award, a $5,000 scholarship program for Iowa juniors, does not evaluate grades, test scores, or essays. Applicants propose a project they want to accomplish. Approximately 15 juniors are chosen in April to participate and then complete their projects. In the fall of the senior year they make presentations about their projects at the Hoover Presidential Library-Museum in West Branch, near Iowa City. Each student receives a $1,000 stipend. Three are chosen to win $5,000 scholarships for a two or four year school anywhere in the nation. More information: www.hooverassociation.org

Deadline: March 31, 2009. To request an application brochure call 1-800-828-0475.

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United Way contributions down slightly

Thank you to everyone who contributed to the United Way campaign this year. Total contributions were $7,138, down about $900 from last year.

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AEA 267 updates “acceptable use” policy for Internet

Policy Number 101.4R1
Regulations for Acceptable Use
Information for Educators & Employees

The purpose of Area Education Agency 267’s Regulations for Acceptable Use is to prevent unauthorized access and other unlawful activities by users online, prevent unauthorized disclosure of or access to sensitive information, and to comply with the Children’s Internet Protection Act (“CIPA”). As used in this policy, “user” includes anyone using the computers, equipment, or “network,” which includes but is not limited to the Internet, email, chat rooms and other forms of direct electronic communications provided by the agency.

AEA 267 will use technology protection measures to block or filter, to the extent practical, access of visual depictions that are obscene, pornographic, and harmful to minors over the network. The agency reserves the right to monitor users’ online activities and to access, review, copy, and store or delete any electronic communication or files and disclose them to others as it deems necessary. Users should have no expectation of privacy regarding their use of agency property, network and/or Internet access or files, including email.

Educators directly involved with students in AEA 267 programs should be familiar with the “Regulations for Acceptable Use: Information for Students and Parents.” Those educators should be prepared to assist in the monitoring of this section of the policy. In addition, each network may have its own set of policies and procedures. It is the user’s responsibility to abide by the policies and procedures of these other networks.

Acceptable Uses of the AEA 267 Network
Employees and other users are required to follow this policy. By using the network, users have agreed to this policy. All users must follow this policy and report any misuse of the network to a supervisor or appropriate administrator. Access is provided primarily for education and agency business. Staff may use the Internet, for incidental personal use during duty-free time. If a user is uncertain about whether a particular use is acceptable or appropriate, he or she should consult a supervisor or other appropriate administrator.
• Users should adhere to online protocol.
1. Respect all copyright and license agreements.
2. Cite all quotes, references, and sources.
3. Apply the same privacy, ethical and educational considerations utilized in other forms of communication.
• The agency provides electronic mail to staff members to enable them to communicate effectively and efficiently with other members of staff and our educational partners.
• “Acceptable” email activities are those that conform to the purpose, goals and mission of the agency and to each user’s job duties and responsibilities. While email is provided for the conduct of Agency business, users may engage in minimal email activities for personal purposes, if the use does not diminish the employee’s productivity, work product, or ability to perform services for AEA 267.

Unacceptable Uses of the Computer Network or Internet
The agency reserves the right to take immediate action regarding activities (1) that create security and/or safety issues for the agency, students, employees, schools, network or computer resources, or (2) that expend agency resources on content the agency determines lacks legitimate educational and/or agency content/purpose, or (3) other activities as determined by administrators as inappropriate. These are examples of inappropriate activity on the AEA 267 network.
• Violating any state or federal law or municipal ordinance, such as: Accessing or transmitting pornography of any kind, obscene depictions, harmful materials, materials that encourage others to violate the law, confidential information or copyrighted materials;
• Criminal activities that can be punished under law;
• Selling or purchasing illegal items or substances;
• Obtaining and/or using anonymous email sites; spamming; spreading viruses;
• Causing harm to others or damage to their property, such as:
• Using profane, abusive, or impolite language; threatening, harassing, or making damaging or false statements about others or accessing, transmitting, or downloading offensive, harassing, or disparaging materials;
1. Deleting, copying, modifying, or forging other users’ names, emails, files, or data; disguising one’s identity, impersonating other users, or sending anonymous email;
2. Damaging computer equipment, files, data or the network in any way, including intentionally accessing, transmitting or downloading computer viruses or other harmful files or programs, or disrupting any computer system performance;
3. Using any agency computer to pursue “hacking,” internal or external to the agency, or attempting to access information protected by privacy laws; or
4. Accessing, transmitting or downloading large files, including “chain letters” or any type of “pyramid schemes.”
• Engaging in uses that jeopardize access or lead to unauthorized access into others’ accounts or other computer networks, such as:
1. Using another’s account password(s) or identifier(s);
2. Interfering with other users’ ability to access their account(s); or
3. Conducting for-profit business activities and/or engaging in non-government related fundraising or public relations activities such as solicitation for religious purposes, lobbying for personal political purposes.

Penalties for Improper Use
The use of an agency network/email account is a privilege, not a right, and misuse will result in the restriction or cancellation of the account. Misuse may also lead to disciplinary and/or legal action for employees, including warnings, dismissal from agency employment (as per the applicable provisions of the Code of Iowa, collectively bargained agreements, and/or Board policies and regulations), or criminal prosecution by government authorities. AEA 267 will attempt to tailor any disciplinary action to the specific issues related to each violation.

Disclaimer
AEA 267 makes no guarantees about the quality of the services provided and is not responsible for any claims, losses, damages, costs, or other obligations arising from use of the network or accounts. Any additional charges a user accrues due to the use of the agency’s network are to be borne by the user. AEA 267 also denies any responsibility for the accuracy or quality of the information obtained through user access. Any statement, accessible on the computer network or the Internet, is understood to be the author’s individual point of view and not that of the agency, it affiliates, or employees.

Adopted: 6-4-08

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December board meeting recap

The AEA 267 Board of Directors met at 6:00 p.m. on December 10, 2008 at AEA 267 Bremwood School in Waverly for their regular meeting. A foundation board meeting was held immediately following.

During the meeting, the board:

  • Toured the Bremwood campus. The tour was given by Justin Stockdale, Principal of Bremwood School.
  • Heard a report by Dr. Ralph Bartelt who reviewed the new AEA 267 Affirmative Action Plan.
  • Reviewed the 200 Series of AEA 267 Board Policies.
  • Reviewed and maintained the mileage reimbursement rate at the current $.37/mile.
  • Approved the Forest City and North Central of Manly and the Lake Mills and North Central of Manly busing agreements.
  • Approved the extended school year calendar for 2009 which includes 19 school days (June 23 – July 23) and 1 work day (June 22).
  • Discussed a spring meeting with community college board members.
  • Heard a variety of reports from directors and fellow board members.
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Agency gearing up to roll-out Web 2.0 tools to staff

Recently, staff members were invited to participate in focus group discussions around how 21st century technology tools could strengthen current practices and support new practices in support of AEA 267’s mission and goals. These conversations centered around identifying needs, desired states, and intended outcomes that could result from using new and existing technology tools.

Four sessions were held with approximately 50 staff members participating in at least one of the sessions. After reviewing the information gathered at these sessions, the following top three needs were identified: podcasting and video, videoconferencing, blogging and discussion boards. The next step will be the development of an action plan to roll these technologies out agency-wide. The development of agency-wide capabilities in these three areas should go a long way in our efforts to leverage the power of technology to benefit our programs and services.

This is an exciting time as we move forward to implement these technologies. The focus group discussions also yielded meaningful insight into support structures that will be needed as implementation plans are developed. For more information, contact Jerry Schnabel, Service Area Director of Information and Technology.

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AEA 267 staff member named “Partner of the Year”

Congratulations to Kevin Scharper, AEA 267 School Social Worker, who was honored as “Partner of the Year” by the north Iowa regional Vocational Rehabilitation office. Scharper was honored on Friday, October 24, as part of a celebration of Disability Employment Month in Forest City, Iowa.

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Staff members voice their opinions about continuous improvement

This past spring, over 350 staff members responded to an internal needs assessment survey, which sought opinions on a variety of aspects of continuous improvement. Results were largely positive and also provided direction for improvement.

Of the 350 staff members who responded:

  • 96.6% strongly agree/agree that they would rate the quality of their work as excellent.
  • 95.2% strongly agree/agree that they understand how the agency’s values play a role in their work.
  • 93.1% strongly agree/agree that they understand how the agency’s operating principles play a role in their work.
  • 92.1% strongly agree/agree that AEA 267 consistently provides services that meet local school district needs.
  • 89.2% strongly agree/agree that AEA 267 consistently uses the Continuous Improvement Process.
  • 87.7% strongly agree/agree that AEA 267 consistently uses data to drive implementation of actions.
  • 86.3% strongly agree/agree that AEA 267 consistently demonstrates proactive leadership.
  • 74.2% strongly agree/agree that they feel a connection to the direction the agency is headed.

The results are used as part of the Continuous Improvement Plan and five-year accreditation cycle. Thank you to everyone who participated.

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The story of Shay

The following is a story currently being passed around the Internet. Maybe it has even shown up in your “in box.” As you read it, see if it helps to underscore for you the power of going above and beyond in your relationships to leave the world a little better place. As we focus on improved relationships with both our internal and external partners as part of continuous improvement, this story may provide some inspiration. Enjoy.

***

At a fundraising dinner for a school that serves children with learning disabilities, the father of one of the students delivered a speech that would never be forgotten by all who attended.

After extolling the school and its dedicated staff, he offered a question: When not interfered with by outside influences, everything nature does, is done with perfection.

‘Yet my son, Shay, cannot learn things as other children do. He cannot understand things as other children do.’

‘Where is the natural order of things in my son?’

The audience was stilled by the query.

The father continued. ‘I believe that when a child like Shay, who was mentally and physically disabled, comes into the world, an opportunity to realize true human nature presents itself, and it comes in the way other people treat that child.’

Then he told the following story:

‘Shay and I had walked past a park where some boys Shay knew were playing baseball.

Shay asked, ‘Do you think they’ll let me play?’

I knew that most of the boys would not want someone like Shay on their team, but as a father I also understood that if my son were allowed to play, it would give him a much-needed sense of belonging and some confidence to be accepted by others in spite of his handicaps.

I approached one of the boys on the field and asked (not expecting much) if Shay could play.

The boy looked around for guidance and said, ‘We’re losing by six runs and the game is in the eighth inning.

I guess he can be on our team and we’ll try to put him in to bat in the ninth inning.’

Shay struggled over to the team’s bench and, with a broad smile, put on a team shirt.

I watched with a small tear in my eye and warmth in my heart.

The boys saw my joy at my son being accepted.

In the bottom of the eighth inning, Shay’s team scored a few runs but was still behind by three.

In the top of the ninth inning, Shay put on a glove and played in the right field. Even though no hits came his way, he was obviously ecstatic just to be in the game and on the field, grinning from ear to ear as I waved to him from the stands.

In the bottom of the ninth inning, Shay’s team scored again.

Now, with two outs and the bases loaded, the potential winning run was on base and Shay was scheduled to be next at bat.

At this juncture, do they let Shay bat and give away their chance to win the game?

Surprisingly, Shay was given the bat. Everyone knew that a hit was all but impossible because Shay didn’t even know how to hold the bat properly, much less connect with the ball.

However, as Shay stepped up to the plate, the pitcher, recognizing that the other team was putting winning aside for this moment in Shay’s life, moved in a few steps to lob the ball in softly so Shay could at least make contact.

The first pitch came and Shay swung clumsily and missed.

The pitcher again took a few steps forward to toss the ball softly towards Shay.

As the pitch came in, Shay swung at the ball and hit a slow ground ball right back to the pitcher.

The game would now be over.

The pitcher picked up the soft grounder and could have easily thrown the ball to the first baseman.

Shay would have been out and that would have been the end of the game.

Instead, the pitcher threw the ball right over the first baseman’s head, out of reach of all teammates.

Everyone from the stands and both teams started yelling, ‘Shay, run to first!

Run to first!’

Never in his life had Shay ever run that far, but he made it to first base.

He scampered down the baseline, wide-eyed and startled.

Everyone yelled, ‘Run to second, run to second!’

Catching his breath, Shay awkwardly ran towards second, gleaming and struggling to make it to the base.

By the time Shay rounded towards second base, the right fielder had the ball… the smallest guy on their team who now had his first chance to be the hero for his team.

He could have thrown the ball to the second-baseman for the tag, but he understood the pitcher’s intentions so he, too, intentionally threw the ball high and far over the third-baseman’s head.

Shay ran toward third base deliriously as the runners ahead of him circled the bases toward home.

All were screaming, ‘Shay, Shay, Shay, all the Way Shay’

Shay reached third base because the opposing shortstop ran to help him by turning him in the direction of third base, and shouted, ‘Run to third!

Shay, run to third!’

As Shay rounded third, the boys from both teams, and the spectators, were on their feet screaming, ‘Shay, run home! Run home!’

Shay ran to home, stepped on the plate, and was cheered as the hero who hit the grand slam and won the game for his team.

‘That day,’ said the father softly with tears now rolling down his face, ‘the boys from both teams helped bring a piece of true love and humanity into this world.’

Shay didn’t make it to another summer. He died that winter, having never forgotten being the hero and making me so happy, and coming home and seeing his mother tearfully embrace her little hero of the day!

***

We all have thousands of opportunities every single day to help realize the ‘natural order of things.’

So many seemingly trivial interactions between two people present us with a choice: Do we pass along a little spark of humanity? Or, do we pass up those opportunities and leave the world a little bit colder in the process?

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New resource for researching meeting space outside AEA 267

Are you looking for a place to meet and all the rooms are booked in your AEA 267 location? Or maybe there are rooms available, but they’re not large enough to accommodate all the people in your group. A new resource has been added to the staff website to help! Downloadable directories are available containing information about off-site meeting spaces, including prices and photos, in the Cedar Falls, Clear Lake and Marshalltown areas. [Login: aeastaff/Password: aea267ia]

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New weather announcement procedures for 2008-09

The agency has adopted new announcement procedures for weather related office closings and professional development cancellations as of October 1, 2008:

  1. Each hub office (Clear Lake, Marshalltown and Cedar Falls) will operate independently when deciding to close or not.
  2. Each office has designated staff assigned to make the decision.
  3. When an office is closed, all activities and events scheduled at the office are cancelled.
  4. No late starts for events, activities or professional development learning opportunities.

Closings and cancellations will be announced via:

  1. Local television and radio stations.
  2. Under “Latest News” on the agency’s website.
  3. Cell phone text message or email from Snowcaponline, an automated web-based service.
  4. The official agency announcements line at 1-866-923-1089.

Staff who facilitate professional development opportunities are asked to include the weather announcement information blurb found on the staff website [login: aeastaff/password: aea267ia] on all flyers and brochures. Other helpful resources are available on this page including a link to road conditions.

Resources:

  • Directions for signing up with Snowcaponline.com to receive automated text messages or email alerts. **Please note that the agency will not be using Iowa School Alerts for announcements this year.**
  • Every professional development flyer or brochure published by the agency should include official weather announcement information. Graphic artists will help to ensure that this information is included.
  • Information (including policy) from the Personnel Office related to weather.
  • Agency procedures for announcing an office closing or an event, activity or professional development cancellation.

You will need Adobe Acrobat Reader to view PDF forms.
Download Adobe Acrobat Reader

To view current road conditions across the state of Iowa, please visit the Iowa State Patrol’s Iowa Winter Road Conditions website.

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Congratulations, Jo Darter

Jo Darter, special ed secretary, and her husband, Bill, are the grandparents of a new grandson. Braylon Allan Darter was born Friday, August 29 at 11:41 p.m. at Marshalltown Medical & Surgical Center. He weighed 8 pounds and was 21 inches long. Braylon is the son of Jason Darter and Rosa Granados.

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What is the Predictive Index?

The AEA 267 Leadership Team is excited to introduce the Predictive Index (PI) to staff. The PI is a unique resource that AEA 267 administrators will be using to help ensure that the agency provides the most supportive and productive work experience for all employees.

The PI is a survey tool that provides objective and specific information relative to individual skills and talents. The tool is being used to help the agency/staff move toward:

  • More effective communications
  • Stronger team interactions
  • More informed hiring decisions
  • More accurate analysis of individual professional development needs

The Pl has the potential to help all of us to better understand ourselves and work more effectively together. Additional information will be shared via Intersections and your administrator. In the meantime, please contact your service area director with questions.

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