December board meeting recap

The AEA 267 Board of Directors met at 6:00 p.m. on December 10, 2008 at AEA 267 Bremwood School in Waverly for their regular meeting. A foundation board meeting was held immediately following.

During the meeting, the board:

  • Toured the Bremwood campus. The tour was given by Justin Stockdale, Principal of Bremwood School.
  • Heard a report by Dr. Ralph Bartelt who reviewed the new AEA 267 Affirmative Action Plan.
  • Reviewed the 200 Series of AEA 267 Board Policies.
  • Reviewed and maintained the mileage reimbursement rate at the current $.37/mile.
  • Approved the Forest City and North Central of Manly and the Lake Mills and North Central of Manly busing agreements.
  • Approved the extended school year calendar for 2009 which includes 19 school days (June 23 – July 23) and 1 work day (June 22).
  • Discussed a spring meeting with community college board members.
  • Heard a variety of reports from directors and fellow board members.
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Agency gearing up to roll-out Web 2.0 tools to staff

Recently, staff members were invited to participate in focus group discussions around how 21st century technology tools could strengthen current practices and support new practices in support of AEA 267’s mission and goals. These conversations centered around identifying needs, desired states, and intended outcomes that could result from using new and existing technology tools.

Four sessions were held with approximately 50 staff members participating in at least one of the sessions. After reviewing the information gathered at these sessions, the following top three needs were identified: podcasting and video, videoconferencing, blogging and discussion boards. The next step will be the development of an action plan to roll these technologies out agency-wide. The development of agency-wide capabilities in these three areas should go a long way in our efforts to leverage the power of technology to benefit our programs and services.

This is an exciting time as we move forward to implement these technologies. The focus group discussions also yielded meaningful insight into support structures that will be needed as implementation plans are developed. For more information, contact Jerry Schnabel, Service Area Director of Information and Technology.

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AEA 267 staff member named “Partner of the Year”

Congratulations to Kevin Scharper, AEA 267 School Social Worker, who was honored as “Partner of the Year” by the north Iowa regional Vocational Rehabilitation office. Scharper was honored on Friday, October 24, as part of a celebration of Disability Employment Month in Forest City, Iowa.

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Staff members voice their opinions about continuous improvement

This past spring, over 350 staff members responded to an internal needs assessment survey, which sought opinions on a variety of aspects of continuous improvement. Results were largely positive and also provided direction for improvement.

Of the 350 staff members who responded:

  • 96.6% strongly agree/agree that they would rate the quality of their work as excellent.
  • 95.2% strongly agree/agree that they understand how the agency’s values play a role in their work.
  • 93.1% strongly agree/agree that they understand how the agency’s operating principles play a role in their work.
  • 92.1% strongly agree/agree that AEA 267 consistently provides services that meet local school district needs.
  • 89.2% strongly agree/agree that AEA 267 consistently uses the Continuous Improvement Process.
  • 87.7% strongly agree/agree that AEA 267 consistently uses data to drive implementation of actions.
  • 86.3% strongly agree/agree that AEA 267 consistently demonstrates proactive leadership.
  • 74.2% strongly agree/agree that they feel a connection to the direction the agency is headed.

The results are used as part of the Continuous Improvement Plan and five-year accreditation cycle. Thank you to everyone who participated.

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The story of Shay

The following is a story currently being passed around the Internet. Maybe it has even shown up in your “in box.” As you read it, see if it helps to underscore for you the power of going above and beyond in your relationships to leave the world a little better place. As we focus on improved relationships with both our internal and external partners as part of continuous improvement, this story may provide some inspiration. Enjoy.

***

At a fundraising dinner for a school that serves children with learning disabilities, the father of one of the students delivered a speech that would never be forgotten by all who attended.

After extolling the school and its dedicated staff, he offered a question: When not interfered with by outside influences, everything nature does, is done with perfection.

‘Yet my son, Shay, cannot learn things as other children do. He cannot understand things as other children do.’

‘Where is the natural order of things in my son?’

The audience was stilled by the query.

The father continued. ‘I believe that when a child like Shay, who was mentally and physically disabled, comes into the world, an opportunity to realize true human nature presents itself, and it comes in the way other people treat that child.’

Then he told the following story:

‘Shay and I had walked past a park where some boys Shay knew were playing baseball.

Shay asked, ‘Do you think they’ll let me play?’

I knew that most of the boys would not want someone like Shay on their team, but as a father I also understood that if my son were allowed to play, it would give him a much-needed sense of belonging and some confidence to be accepted by others in spite of his handicaps.

I approached one of the boys on the field and asked (not expecting much) if Shay could play.

The boy looked around for guidance and said, ‘We’re losing by six runs and the game is in the eighth inning.

I guess he can be on our team and we’ll try to put him in to bat in the ninth inning.’

Shay struggled over to the team’s bench and, with a broad smile, put on a team shirt.

I watched with a small tear in my eye and warmth in my heart.

The boys saw my joy at my son being accepted.

In the bottom of the eighth inning, Shay’s team scored a few runs but was still behind by three.

In the top of the ninth inning, Shay put on a glove and played in the right field. Even though no hits came his way, he was obviously ecstatic just to be in the game and on the field, grinning from ear to ear as I waved to him from the stands.

In the bottom of the ninth inning, Shay’s team scored again.

Now, with two outs and the bases loaded, the potential winning run was on base and Shay was scheduled to be next at bat.

At this juncture, do they let Shay bat and give away their chance to win the game?

Surprisingly, Shay was given the bat. Everyone knew that a hit was all but impossible because Shay didn’t even know how to hold the bat properly, much less connect with the ball.

However, as Shay stepped up to the plate, the pitcher, recognizing that the other team was putting winning aside for this moment in Shay’s life, moved in a few steps to lob the ball in softly so Shay could at least make contact.

The first pitch came and Shay swung clumsily and missed.

The pitcher again took a few steps forward to toss the ball softly towards Shay.

As the pitch came in, Shay swung at the ball and hit a slow ground ball right back to the pitcher.

The game would now be over.

The pitcher picked up the soft grounder and could have easily thrown the ball to the first baseman.

Shay would have been out and that would have been the end of the game.

Instead, the pitcher threw the ball right over the first baseman’s head, out of reach of all teammates.

Everyone from the stands and both teams started yelling, ‘Shay, run to first!

Run to first!’

Never in his life had Shay ever run that far, but he made it to first base.

He scampered down the baseline, wide-eyed and startled.

Everyone yelled, ‘Run to second, run to second!’

Catching his breath, Shay awkwardly ran towards second, gleaming and struggling to make it to the base.

By the time Shay rounded towards second base, the right fielder had the ball… the smallest guy on their team who now had his first chance to be the hero for his team.

He could have thrown the ball to the second-baseman for the tag, but he understood the pitcher’s intentions so he, too, intentionally threw the ball high and far over the third-baseman’s head.

Shay ran toward third base deliriously as the runners ahead of him circled the bases toward home.

All were screaming, ‘Shay, Shay, Shay, all the Way Shay’

Shay reached third base because the opposing shortstop ran to help him by turning him in the direction of third base, and shouted, ‘Run to third!

Shay, run to third!’

As Shay rounded third, the boys from both teams, and the spectators, were on their feet screaming, ‘Shay, run home! Run home!’

Shay ran to home, stepped on the plate, and was cheered as the hero who hit the grand slam and won the game for his team.

‘That day,’ said the father softly with tears now rolling down his face, ‘the boys from both teams helped bring a piece of true love and humanity into this world.’

Shay didn’t make it to another summer. He died that winter, having never forgotten being the hero and making me so happy, and coming home and seeing his mother tearfully embrace her little hero of the day!

***

We all have thousands of opportunities every single day to help realize the ‘natural order of things.’

So many seemingly trivial interactions between two people present us with a choice: Do we pass along a little spark of humanity? Or, do we pass up those opportunities and leave the world a little bit colder in the process?

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New resource for researching meeting space outside AEA 267

Are you looking for a place to meet and all the rooms are booked in your AEA 267 location? Or maybe there are rooms available, but they’re not large enough to accommodate all the people in your group. A new resource has been added to the staff website to help! Downloadable directories are available containing information about off-site meeting spaces, including prices and photos, in the Cedar Falls, Clear Lake and Marshalltown areas. [Login: aeastaff/Password: aea267ia]

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New weather announcement procedures for 2008-09

The agency has adopted new announcement procedures for weather related office closings and professional development cancellations as of October 1, 2008:

  1. Each hub office (Clear Lake, Marshalltown and Cedar Falls) will operate independently when deciding to close or not.
  2. Each office has designated staff assigned to make the decision.
  3. When an office is closed, all activities and events scheduled at the office are cancelled.
  4. No late starts for events, activities or professional development learning opportunities.

Closings and cancellations will be announced via:

  1. Local television and radio stations.
  2. Under “Latest News” on the agency’s website.
  3. Cell phone text message or email from Snowcaponline, an automated web-based service.
  4. The official agency announcements line at 1-866-923-1089.

Staff who facilitate professional development opportunities are asked to include the weather announcement information blurb found on the staff website [login: aeastaff/password: aea267ia] on all flyers and brochures. Other helpful resources are available on this page including a link to road conditions.

Resources:

  • Directions for signing up with Snowcaponline.com to receive automated text messages or email alerts. **Please note that the agency will not be using Iowa School Alerts for announcements this year.**
  • Every professional development flyer or brochure published by the agency should include official weather announcement information. Graphic artists will help to ensure that this information is included.
  • Information (including policy) from the Personnel Office related to weather.
  • Agency procedures for announcing an office closing or an event, activity or professional development cancellation.

You will need Adobe Acrobat Reader to view PDF forms.
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To view current road conditions across the state of Iowa, please visit the Iowa State Patrol’s Iowa Winter Road Conditions website.

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Congratulations, Jo Darter

Jo Darter, special ed secretary, and her husband, Bill, are the grandparents of a new grandson. Braylon Allan Darter was born Friday, August 29 at 11:41 p.m. at Marshalltown Medical & Surgical Center. He weighed 8 pounds and was 21 inches long. Braylon is the son of Jason Darter and Rosa Granados.

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What is the Predictive Index?

The AEA 267 Leadership Team is excited to introduce the Predictive Index (PI) to staff. The PI is a unique resource that AEA 267 administrators will be using to help ensure that the agency provides the most supportive and productive work experience for all employees.

The PI is a survey tool that provides objective and specific information relative to individual skills and talents. The tool is being used to help the agency/staff move toward:

  • More effective communications
  • Stronger team interactions
  • More informed hiring decisions
  • More accurate analysis of individual professional development needs

The Pl has the potential to help all of us to better understand ourselves and work more effectively together. Additional information will be shared via Intersections and your administrator. In the meantime, please contact your service area director with questions.

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Check with the co-ops first

Purchasing supplies for the agency? Remember to check first with the Iowa Educators’ Consortium (IEC) or our own internal co-op before purchasing from another vendor. In most cases, co-op prices are lower and can save the agency money.

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